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Job Posting Policy

Thank you for your interest in posting job opportunities with the Charitable Gift Planners of Connecticut. We hope you find this service to be a valuable resource as you seek qualified candidates to fill these openings. The Members of the CGPCT, and others considering moving to Connecticut, have given us very positive feedback about this resource.

Job Posting Reach and Cost

CGPCT job opportunities are accessible to Members, as well as others who are interested in learning about opportunities in planned giving. 

CGPCT Members receive free job postings.

Nonmembers are charged a fee of $50 per item posted.  
 
Jobs will remain on the website for up to 90 days.

How to post a job to the CGPCT Website

Contact Us by web form or see our Contacts page for options on how to remit and submit this information:
  • Text for the job posting
  • Person to contact if someone is interested in the job
  • Contact information for the CGPCT member or contact information to bill you for job posting (Name, Address, Phone, Fax and Email address)
  • Once you submit your posting it may take up to a week for it to appear on the Job Board.
Job Postings
  

Job Title: Prospect Management & Major Gifts Coordinator

Westminster School
Updated Jan 29, 2026
Anticipated hiring: Immediate

 

The Prospect Management & Major Gifts Coordinator plays a pivotal role in Westminster School's Advancement Office by overseeing the prospect management system and providing comprehensive administrative support to the Major Gifts team. This position partners closely with frontline fundraisers and the Director of Advancement Services to ensure the integrity of donor data, track movement across donor pipelines, facilitate strategy meetings and effective communication with stakeholders, and coordinate the backend systems that drive successful solicitations and stewardship. This is a year-round, full-time position (35 hours per week) requiring flexibility to work occasional evenings or weekends.

Responsibilities:

Prospect Management (65%)

Maintain up-to-date and accurate major gift portfolios in RENXT, ensuring accurate tracking of prospect interactions and gift histories. Track prospect movement across stages of the pipeline (qualification → stewardship). Prepare and distribute monthly performance reports, visit dashboards, and giving summaries. Coordinate regular portfolio strategy meetings with MGOs and Advancement leadership. Collaborate on list segmentation for campaign priorities (e.g., Financial Aid, Endowment, TWF). Support the creation of solicitation packets, briefings, and follow-up materials. Conduct brief prospect research on new or reactivated prospects to identify potential major donors, assessing their capacity and affinity for the school.

Identify new pipeline candidates from annual giving, events, and alumni and parent engagement. Refine and manage a moves management system to monitor the progress of donor cultivation and solicitation efforts. Assist with donor wealth screening and proactive portfolio discovery projects. Maintain up-to-date prospect profiles and giving histories in RENXT. Work with Advancement Services to ensure clean, consistent prospect records. Develop and maintain internal reports to track visit volume, close rates, and stewardship follow-through. Contribute to ongoing system improvement efforts, including reporting automation and dashboard refinement.

Administrative Support for Major Gift Officers (35%)

Maintain documents in support of the Board of Trustees in coordination with the Director of Advancement. Help to coordinate staff calendars, schedule meetings, travel arrangements and related tasks for Major Gift Officers. Maintain calendars, timelines, and reminders for prospect management, stewardship outreach, pledge reminders, and reporting deadlines. Prepare briefing materials, proposals, and correspondence for donor meetings and events. Manage expense reports and budget tracking related to major gift activities.

Qualifications:

Bachelor’s degree required; experience in advancement or related fields preferred. Proficiency in donor database systems (e.g., Raiser’s Edge) and Microsoft Office Suite. Strong organizational skills with attention to detail and the ability to manage multiple projects. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Must be positive and get along with visitors, vendors, students, and colleagues.

To Apply:

This is a non-exempt (hourly) position that offers a competitive pay rate and excellent benefits, including outstanding health care coverage and retirement plan. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at pdaly@westminster-school.org.

Job Title: Advancement Operations Assistant

Westminster School
Updated January 29, 2026
Anticipated hiring: Immediate

 

The Advancement Operations Assistant provides essential administrative, budgetary, and event support to the Advancement Office at Westminster School. Reporting to the Director of Advancement Operations, this role supports day-to-day office operations and the activities of major programs including stewardship, events, parent engagement, and annual giving. The role requires a detail-oriented, proactive professional who thrives in a collaborative, mission-driven environment. This is a year-round, full-time position (35 hours per week) requiring flexibility to work occasional evenings or weekends.

Responsibilities:

Operational and Administrative Support

Support budget tracking and reconciliation, including invoice processing and vendor follow-up; maintain organized records of expenditures and assist with budget forecasting and reporting; liaise with the Business Office to ensure accurate reconciliation and reporting. Assist with data entry, gift processing audits, and acknowledgments in coordination with Advancement Services; serve as a backup for gift entry and records management. Maintain calendars, timelines, and reminders for mailings and reporting deadlines; help to coordinate staff calendars, schedule meetings, and related tasks as needed. Track and update documentation of internal workflows and project timelines. Serve as the primary point of contact for office supplies, equipment needs, and vendor coordination. Support the logistics of large and small-scale advancement mailings, including gathering and preparing materials, organizing supplies, preparing labels, and ensuring completion according to deadlines. Support documentation of prospect strategy updates or stewardship touchpoints in RENXT; help manage constituent information in the donor database and assist with report generation. Print and prepare nametags and event packets for alumni, donor, and parent events including Parents and Family Weekend and Reunion Weekend. Assist with organizing and executing events, including logistics, materials prep, RSVP management, and guest tracking.

Qualifications:

Bachelor’s degree or equivalent administrative experience in nonprofit, education, or business settings. Experience in advancement or related fields preferred. Proficiency in Microsoft Office Suite, particularly Excel and Word (for mail merges); familiarity with fundraising databases such as Raiser’s Edge preferred. Exceptional attention to detail, organization, and time management skills. Strong written and verbal communication abilities. Discretion and professionalism in handling confidential information. Ability to manage multiple tasks and deadlines in a dynamic team environment. Must be positive and get along with visitors, vendors, students, and colleagues.

To Apply:

This is a non-exempt (hourly) position that offers a competitive pay rate and excellent benefits, including outstanding health care coverage and retirement plan. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at pdaly@westminster-school.org.
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